Dear Region VI Members,
This year, our region will be holding elections for all regional leadership positions—Chair-Elect, Secretary-Elect, Treasurer-elect, Regional Advisory Committee At-Large member, and Region VI representative to the National Board of Directors. We are looking for dedicated and exceptional regional volunteers and leaders to fill each of these roles!
The Chair and Secretary positions involve a two-year commitment comprised of one year in the elect position and the following year as the incumbent. In addition, the Chair position includes a third year as Immediate Past Chair following service as Chair. The Treasurer position involves a three-year commitment comprised of one year in the elect position, and the following two years as the incumbent. Regional Advisory Committee and National Board of Directors members serve for two years. Descriptions for each position can be found below.
Please consider nominating yourself or a qualified colleague who would be willing to serve the region in one of these open positions. The nomination form can be found online here: https://forms.gle/62AjAjR1RXbiQa2w5.
Nominations will need to include the completed online nomination form, nominee resume, and letter(s) of recommendation (submitted separately as attachments via e-mail to officers@ncuraregionvi.org).
The closing date for nominations is Friday, July 17, 2020.
Thank you on behalf of the Region VI Nominating Committee!
Samantha Aleshire (University of Alaska, Fairbanks)
Derek Brown (Washington State University)
Csilla Csaplár, Chair (Stanford University)
Kim Eudy (University of Southern California)
Nancy Lewis (University of California, Irvine)
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Regional Chair
The Regional Chair serves Region VI as its chief executive officer for a period of one year, beginning January 1 of the year following election, and reports to the membership and the National Board of Directors. The Region VI Chair shall be responsible for planning the regional meeting each year, calling meetings, establishing ad hoc committees, appointing committee members, and performing other duties as required in directing the activities of the region.
The Region VI and VII Chairs shall share joint responsibility for planning the regional meeting, including all logistics such as site selection, negotiation of the hotel/conference center contract, and developing the meeting program.
The Regional Chair, at the conclusion of the term of office, shall serve as Immediate Past Chair on the Regional Advisory Committee.
Chair-Elect
The Chair-Elect serves Region VI for a period of one year, beginning January 1 of the year following election, and shall assume the duties of the Regional Chair in his/her absence. The Chair-Elect reports to the Region VI Chair. The Chair-Elect shall assume the office of Regional Chair at the expiration of the Chair-Elect's term of office, or upon the death, recall, or resignation of the Regional Chair.
The Chair-Elect shall assist the Regional Chair, as requested, in directing the activities of the region.
Secretary
The Secretary serves Region VI for a period of one year, beginning January 1 of the year following election, and shall report to the Region VI Chair. The Secretary shall be responsible for taking and distributing minutes of regional business meetings, maintaining the official membership roster of the region, and making appropriate reports at regional meetings. The Secretary will also be responsible for assisting with Regional Meeting logistics.
Secretary-Elect
The Secretary-Elect shall serve the Region for one year beginning January 1 of the year following election, and shall report to the Regional Secretary. The Secretary-Elect shall assist the Regional Secretary, as requested, in fulfilling his/her responsibilities so as to ensure continuity and a smooth transition to the position of Region VI Secretary the following year, beginning January 1.
Treasurer
The Treasurer serves Region VI for a period of two years, beginning January 1 of the year following election, and shall report to the Region VI Chair. The Treasurer shall be responsible for maintaining the financial records of the region including the collection, depositing and disbursing regional funds, preparing the region's annual budget for the incoming Treasurer, and making appropriate reports at regional meetings. The budget period will coincide with the Regional Chair's term of office (January 1 through December 31). The Treasurer shall also be responsible for the preparation of the annual financial reports and submission to the NCURA National office, as well as for assisting with Regional Meeting logistics.
The Treasurer shall confer with the Regional Chair and Regional Advisory Committee about the investment of funds when applicable, and the development or modification of fiscal policies and plans. The Treasurer will follow the national guidelines as outlined in the Regional Treasurer's Quick Financial Handbook.
Treasurer-Elect
The Treasurer-Elect shall serve the Region for one year beginning January 1 of the year following election, and shall report to the Regional Treasurer. The Treasurer-Elect shall assist the Regional Treasurer, as requested, in fulfilling his/her responsibilities so as to ensure continuity and a smooth transition to the position of Region VI Treasurer the following year, beginning January 1.
Regional Advisory Committee Member
The Advisory Committee shall consist of eleven members in good standing of the Region. The Regional Chair shall serve as Chair of the Advisory Committee. The Committee shall advise the chair on regional business, develop strategies for regional activities, evaluate regional issues, and serve as a general sounding board for the chair and the membership. Every year, one member will be elected by the Region membership and one member will be appointed by the Region Chair. All members will serve two-year terms beginning January 1 of the year following election. Members are eligible for reappointment or re-election to successive terms without restriction. If an elected member is unable to complete the full term of office, the Chair may appoint a member for the remainder of the term, with the concurrence of a majority of the Advisory Committee.
National Board of Directors member
Region VI shall elect one representative member to the National Board of Directors, for a two-year term to begin on January 1 in odd-numbered years. The National Board of Directors member will represent Region VI and participate in National Board of Directors meetings and activities.
The National Board of Directors shall have, but not be limited to, the following functions:
(a) Serve as the governing body of the Council;
(b) Providing advice and counsel in preparing, planning, and presenting the Annual meeting of the Council;
(c) Filling vacancies in the offices of the Council between annual elections, except where otherwise provided for by Section II above.
(d) Establishing and disbanding committees and other administrative groups as outlined in Section V.F. of the by-laws.
Position descriptions online here: https://www.ncuraregionvi.org/bylaws